Why are backups important?

It may seem obvious to some, but there are still businesses out there operating without proper backups. So why are they important, and what happens if you don’t have them?

Backups ensure your data is protected, and can be easily recovered should something happen. Having access to recent backups can reduce downtime, minimise loss of business, and quickly restore your system after user error.

Backups are also useful against external factors, such as fire, flood and theft, allowing you to get back up and running in a new location quickly should you need to.

 Common types of data loss;

  • Hard drive failure 
  • Viruses that infiltrate your systems
  • Human error
  • Environmental issues, such as overheating or water damage

The different types of backups

When your business data is corrupted or damaged, sometimes the only way to retrieve the lost information and get your business up and running again is through a backup;


  • Cloud Backups – Taking your data off-site can help prevent disasters destroying your important files and protect them with encryption as well.
  • Local Backups – Businesses often have a separate physical internal or external hard drive for their backup where they store data for safekeeping.

Types of Backups

  • Full Backup – When a complete copy of your system is saved, either to your Cloud or local hard drive. The benefit of a full backup is that you get a complete picture of your business at the moment it is saved. However, the downside is that this process can take longer and requires more space.
  • Incremental Backup – These backups only save the latest data of your system, including the most recent changes. These are quicker than full backups so can be performed more regularly, but it will not give you a full system copy should all your data become corrupted.
  • Differential Backup – This is similar to an incremental backup, except that instead of only copying recent changes, it will back up all changes since the last Full Backup. These are a middle ground; they require less space than a full backup, but still do not include a complete picture of your system should you need it.

How we help

At SCS Technology Solutions, we provide you with the tailored remote backup systems for your business, so you know your data is safe with us.

We monitor and assess your backups regularly so that, if the worst should happen, you can get your business back up and running quickly.

We also check your on-site backups to ensure everything is running smoothly. If you do not have on-site backups in place, we can help you put in effective solutions for your needs.

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Straight from our customers...

Mundy’s have used SCS for a period in excess of 15 years and during that time we have found them to be 100% reliable. They are quick to respond to all questions, queries and IT related issues which we put to them (no matter how trivial they are). We would recommend their services to all sectors.

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121 years combined technical experience

SCS Technology Solutions was established in 1995, and has become a preferred partner in the region.

Gold Microsoft Partner since 2007

Our status as a Gold Microsoft Partner makes us the best-qualified IT organisation in the region.

Qualified engineers to Microsoft standards

Our Microsoft Certified engineers offer guaranteed and audited response times for all our services.

1hr 43m average response time

Our impressive average response time to a server failure. We get you back up and running in no time.

Our FAQ's

Our most frequently asked questions about backups.

If you would like to find out more information, please click below.

Send us your question

Q. Do I need to do backups?


Most definitely! Ask yourself “Could I run my business after losing all my data?”

Q. Do I need to take backups offsite?


Yes, if you leave the backup media in the office and something happens, you’ve lost your data. Also, most insurance companies require offsite backups.

Q. My backup tape has not ejected, what do I do?


Hold the tape eject button until the tape comes out, could take up to a minute to eject. If the tape is still stuck in after this call your IT administrator.

Q. Isn’t tape a bit old fashioned these days?


Strange as it may seem, tape is still an industry standard, being both cost effective and robust. There are many other backup solutions available such as RDX, USB and Cloud.

Q. Why is my tape drive showing an orange flashing C?


This indicates the drive needs cleaning. Run a cleaning tape through the drive.

Book your FREE IT review

The digital landscape is constantly changing and, in order to keep your business ahead of the competition, you need to know you have the best available technology at your disposal.

We can offer you a FREE on-site IT evaluation of your current infrastructure with one of our certified engineers to assess your operation and provide a fully comprehensive report of our findings.

Book your FREE IT Review 01522 883636
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